Description
About us:
Founded in 1979, Townshippers’ Association is a community organization that promotes the interests of
the English-speaking community in the historical Eastern Townships, strengthens its cultural identity,
and encourages the full participation of English speakers in the community at large. Our programs
address heritage and culture, community development, access to health and social services, support for
seniors, and youth retention.
Position summary:
The Administrative Coordinator would provide administrative support to the Guide program and the
broader Workforce and Economic Development team. The position would help maintain organized
program operations, general GUIDE office management, support the delivery of workshops and events,
ensure the accuracy and consistency of program records, and coordinate routine communications and
activities.
This role will begin at 18 hours per week from November 2026 to March 2027 with possibility to extend,
focused primarily on core administrative support tasks for Workforce and Economic Development
Program.
Major responsibilities:
Workshops & events:
− Coordinating with the team (Com and others) to organize workshops & events.
− Supporting event & workshop logistics.
− Maintaining workshop and event schedules, registration lists, and attendance records.
− Assisting with outreach initiatives and other program activities as needed.
General program admin:
− Maintaining and updating program records, spreadsheets, and databases, including Excel and Odoo.
− Supporting data quality checks, partner data consolidation, and report preparation.
− Organizing and maintaining program documents, templates, tools, and resources.
− Supporting routine inquiries, communications, and administrative coordination with clients, team
members, and partner organizations.
− Supporting the preparation of program activity reports and statistics using Odoo and Excel.
− Proposing improvements to administrative processes to enhance the efficiency of program
management.
Office supplies and management:
− Managing general GUIDE office operations (Queen), including monitoring office inventory and
requesting office supplies through Odoo.
− Ensuring office equipment and facilities function properly, including printers, chairs, lighting, tables,
etc.
− Coordinating office supplies, inventory, and administrative needs across program service points.
− Coordinating with IT and external service providers for office equipment maintenance and technical
issues.
− Monitoring office supply expenses.
Other ad-hoc duties as assigned by the team lead.
Requirements:
− DEP, AEC, certificate or diploma in administration, office administration, project admin or related
field. Equivalent combinations of education and relevant experience will also be considered.
Students currently pursuing a bachelor’s degree and progressing toward graduation may also be
considered.
− 1–2 years of relevant administrative experience preferred
− Excellent English-language skills (written and spoken), as selected candidate will regularly interact
with English-language community members, volunteers and partners
− Advanced French-language skills (written and spoken)
− Strong interpersonal and communication skills, with a high level of professionalism
− Strong attention to detail and accuracy in administrative work and data entry
− Ability to work collaboratively as part of a team and independently with minimal supervision
− Sound judgment, reliability, and a professional approach to handling responsibilities
− Strong knowledge of Microsoft Office, with the ability to quickly learn and adapt to other related
tools and platforms (Odoo, Canva…)
− Ability to maintain confidentiality and handle sensitive information with discretion.
Salary: Starting from $23 per hour, based on experience and credentials (18 hours per week)
Term: Fix-term contract from Nov 2026 to Mar 2027 with possibility to extend
Start Date: Nov 2026
Place of employment: 257, rue Queen, Sherbrooke, Quebec (J1M 1K7)
Work environment: Flexible, hybrid work environment (offering remote work and in-office work
opportunities), with an option to work from any Townshippers’ Association’s offices depending on
need/location.
How to Apply:
Send a letter of intent* and CV to the organization’s job site email: [email protected].
*We thank all candidates for applying, however only those selected for an interview will be contacted;
applications received without a letter of intent will not be retained. This posting will remain active until
the position has been filled